See what is committed before the invoice arrives.
Every purchase order is raised against a budget, so each budget shows approved and pending spend from the day an order is placed, not weeks later when the invoice is posted.
How budget control works in Expeni
- Set your budgetsPer department, project or cost center, for each fiscal year, with an account code.
- Order against a budgetThe requester picks the budget on the PO and sees what is left before ordering.
- Spend is committedPending and approved POs count against the budget straight away.
- Stay within limitsA locked budget stops new POs. Otherwise, a set overrun is allowed and visible.
Budgets that hold before money is spent
Finance sets the rules once. Budget holders see their numbers every day.
Budgets by fiscal year
Your own fiscal year, with budgets for departments, projects and cost centers.
Committed spend
Approved and pending POs show on the budget, not only what has been paid.
Lock, or allow a set overrun
Decide per budget how far it may go over, or lock it when it is used up.
Budgets for the right departments
Limit a budget to the departments allowed to use it. Department heads see their own budgets.
With or without tax
Show what is left on budgets including tax, or the net amounts only.
A log of budget changes
Every new budget, amount change, lock and archive is logged with who and when.
Questions about budgets
What counts as spent on a budget?
Approved and pending purchase orders count against the budget as soon as they are raised. This is your committed spend, so you see it long before the invoice arrives.
Can a budget follow our fiscal year?
Yes. Set your own fiscal year, and create the budgets for each year. Each budget can have its account code and type.
What happens when a budget is used up?
You choose per budget: lock it so no more POs can be raised against it, or allow a set overrun.
Can we export budgets and spend?
Yes. Export budgets and spend to CSV, which opens in Excel. You can also import your GL accounts from a CSV file.
Know where every budget stands, every day
Set up your budgets and start a 14-day free trial, or book a demo.