Know what arrived before you pay for it.
Record goods received on the purchase order, line by line. Partial deliveries are tracked, and you always see which orders are still waiting for goods.
| Item | Ordered | Received | Still to come |
|---|---|---|---|
| 14" laptop | 6 | 4 | 2 |
| Laptop bag | 6 | 6 | 0 |
| USB-C charger | 6 | 4 | 2 |
- Received
- 2026-10-28 · Sara Mitchell
- Delivery note
- 2 laptops back-ordered, due next week
How receiving works in Expeni
- The PO is approvedIt shows as Not Delivered in the PO list until goods arrive.
- Goods arriveOpen the PO and enter the quantity received for each line, with a delivery note if needed.
- Status updates itselfThe PO becomes Partially Delivered or Delivered, based on the quantities.
- Finance checks before payingThe invoice, the PO and what was received are all on the same purchase order.
A clear record of every delivery
No more asking around whether something came, or how much of it.
Line by line
Record the received quantity for each line, with the date and who received it.
Partial deliveries
Receive what came today and the rest later. Expeni keeps count of what is still to come.
Not Delivered list
A tab in the PO list shows the orders still waiting for goods, and you can filter by delivery status.
Delivery notes
Add a note to the PO, such as back-ordered items or damaged goods.
Receive from the invoice
When goods and invoice come together, record both in one step.
Every change logged
Each received quantity, and every correction, is in the PO's action log.
purchase orders marked as delivered in Expeni, by more than 220 customers.
Questions about receiving
Who can record goods received?
The person who raised the PO, and users who can edit all purchase orders, once the PO is approved.
What if a delivery was recorded by mistake?
Lower the received quantity on the line. The change is logged on the PO with who made it and when.
Can we record receipt when the invoice arrives?
Yes. When you add the invoice, tick that the goods on it were received, and the invoiced quantities are recorded as received.
Is the invoice checked against what was received?
Expeni compares the invoice with the purchase order. The received quantities are on the same PO, so finance can check them before paying, but the invoice is not compared with them automatically.
Keep track of every delivery
Start a 14-day free trial, or book a demo and see receiving with your own orders.